Wedding on [insert date here]
Emily & Jake
Welcome to your client portal,
Please fill out the pre-wedding questionnaire by [insert date here] for a seamless experience. Thank you!
To do:
Plan your engagement session in time, especially if you want to use the photos for your save-the-dates or your wedding website.
Don't forget:
Bookmark this page so you can access it easily at all times!
Tip:
Love, Josie
I'm so grateful that you chose me to capture your wedding! It's a joy to be part of this amazing chapter in your life, and I'm truly honored to be your wedding photographer.
Planning a wedding, whether it's big or small, can be quite an adventure. Having photographed over 250 weddings, I'm here to assist you every step of the way.
In this client lounge, you’ll learn about our process and get ready for your special day, allowing you to simply cherish each other and the presence of your loved ones!
If you have any questions along the way, feel free to reach out!
Welcome in your client portal!
A note about this client portal
Your engagement session is the perfect time for us to get familiar and feel at ease with the camera. It's a wonderful chance to enjoy some quality time together while calming any pre-wedding jitters.
Plus, if you’re thinking about sending save-the-date cards, these photos will be perfect for that!
1. Your engagement session
To ensure your big day goes smoothly and every important moment is captured, a little bit of planning goes a long way.
In your client lounge, I'll offer some vendor recommendations, walk you through various photography options, present timeline examples, and provide all the details you need for completing the pre-wedding questionnaire.
2. Wedding planning & timeline
I always ask couples to fill out a pre-wedding questionnaire. It’s a super helpful way for getting to know what matters most to you!
Your answers help me plan a photography timeline that fits your day perfectly and makes sure all those meaningful moments are beautifully captured.
3. Pre-wedding questionnaire
About a month before your big day, we'll hop on a check-in call to cover all the crucial details, make sure our timeline is on point, and tackle any last-minute twists and turns.
It’s our chance to get on the same page and for you to spill the beans on what you're dreaming of for your wedding photos.
4. Check-in call before the wedding
Your wedding day is full of moments you’ll never want to forget: the excitement while you’re getting ready, the emotions during the ceremony, the laughter, the tears and the little in-between moments you might miss in the rush of it all.
I’ll be there to document it all, from the big moments to the small ones, so you can look back and relive not just how everything looked, but how it felt for years to come.
5. Your wedding day
Within 3 to 5 days after your wedding, I’ll send you a sneak peek of some of my favorite images from the day. That way, you won’t have to wait too long to see a few special moments and start reliving everything all over again.
It’s also a nice way to share a few photos with your friends and family while the excitement is still fresh!
6. Sneak peek
I carefully go through and edit every image from your wedding so the full story of your day comes through - from the big moments to the quiet in-between ones. This usually takes about 6 to 8 weeks.
Once everything is ready, you’ll receive your full online gallery, where you can easily look through, download, and share your photos with family and friends.
7. Full gallery delivery
Your photos are meant to be enjoyed, not just kept on a screen. There’s something so special about having them printed and in your home, where you can see them every day.
After your gallery is delivered, you'll be able to order your wedding album right here in your client portal - an easy way to turn your favorite moments into something lasting that you can hold onto for years to come.
8. Wedding album
Our journey together ...
The best time to schedule your session is usually 8-10 months before your wedding. This gives you plenty of time to enjoy your photos and use them for save-the-dates or your wedding website. Spring and fall are especially popular for their beautiful scenery, but every season has its own magic!
When is the best time to plan your engagement session?
Your engagement session is an ideal time to help you feel at ease in front of the camera before your wedding day). It’s also an opportunity to get to know each other a bit better, discover your relationship dynamics, understand your vision for the big day, and see how you interact.
Your engagement session
[Name of location] is a beautiful option for a couple session, with soft dunes, mountain views, and a quiet atmosphere that feels both romantic and spacious.
The light here is especially beautiful in the late afternoon, creating a soft, dreamy look that works wonderfully for barefoot walks, candid moments, and wide scenic portraits.
25 min drive from Cape town
Noordhoek beach
For couples who love expansive views and a more elevated, dramatic setting, [name of location] brings together the best of the city in one location.
With the ocean on one side, the city below, and the mountains surrounding you, it creates a backdrop that feels scenic, romantic, and full of energy without losing that soft, intimate feel.
Cape Town city centre
Signal Hill
[Name of location] is a beautiful choice for couples who are drawn to somewhere a little less polished and more soulful, where the setting feels vibrant, coastal, and full of charm.
There’s a wonderful mix of open ocean, weathered harbour edges, and movement around the boats, which creates images that feel romantic, candid, and full of personality.
35 min from cape town
Kalk Bay
There’s something iconic about [name of location] - the wide white beach, the ocean light and the mountain backdrop make everything feel instantly elevated.
With Table Mountain rising behind you, it’s the kind of location that gives your photos a polished, romantic feel while still feeling relaxed and natural.
Atlantic seaboard
Camps Bay
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DJ / Band / Musician
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Cake / desserts
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Catering
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Rentals
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Videographers
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Florals
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Hair & makeup
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Stationary designers
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Wedding planners
Wedding vendors play a crucial role in making your big day special. They're a true reflection of who you are and what you love. Collaborating with like-minded creatives is the best way to pull all the finer details together and create something truly amazing.
Finding wedding vendors that are the perfect fit for you means you can truly relax and enjoy your wedding day to the fullest! Over the years, I've had the chance to meet, work with, and become friends with some incredible creatives, and I can't recommend them enough!
Recommended vendors
Wedding planning & timeline
While I’ll try to document all candid moments during the day, it’s helpful to know any specific groupings, moments, or sentimental details you want included.
These ideas will help you fill out the pre-wedding questionnaire - it’s like a cheat sheet for making sure we snap all the must-have shots in the final wedding timeline, and no one gets left out (not even Uncle Bob's infamous dance moves)!
Wedding photography inspiration
Getting ready
This is the start of your special day - filled with excitement, a few nerves, and those peaceful moments before the celebrations kick off, all surrounded by your favorite people.
These photos are a beautiful way to document the behind-the-scenes emotion of your day - moments you might not even realize are happening until you see them captured in your gallery.
~ Bride getting hair & makeup done
~ Bridesmaids helping with dress/veil
~ Groom getting ready
~ Individual bride / groom portraits
~ Bride + bridesmaids
~ Groom + groomsmen
~ First look with parent's) / bridal party
~ Portrait shots with parents / close family
~ Detail shots of the dress, rings, vows, ...
Ideal time for pictures of:
First look
A first look lets you have a special moment together before your wedding day kicks into full gear. It gives you both a chance to relax and ease those nerves before the ceremony. But remember, it's totally optional! Many couples still love the classic approach of seeing each other for the first time at the altar.
Benefits of doing a first look:
Ceremony
The moment you say "I do" is really the heart of your wedding day. It's where emotions are at their peak - joy, tears, laughter - and I'll be right there to capture every single one. From the walk down the aisle to heading back up, and all the feelings in between, these are the photos you'll treasure forever.
~ Pre-ceremony photos, guests arriving
~ Groom waiting at the alter
~ Groom getting ready
~ Wedding party walking down the aisle
~ Bride walking down the aisle with dad
~ Exchanging of vows and rings
~ Guests cheering and throwing confetti or flower petals
Ideal time for pictures of:
Open the 'Family & group photos' canvas or click the link below to see a preview:
Sample family & photo list
Bonus CANVA TEMPLATE
Portrait session
I love squeezing in some extra portraits of just the two of you! This is your chance to step away from the hustle and soak in the joy of being newly married.
Some couples love a quiet session right after their first look, while others prefer the magic of the golden hour just before sunset. Depending on your schedule and what you enjoy, we might even do both!
When to plan a portrait session:
We can take photos right at your venue - in the gardens, by an archway, or in a beautiful architectural spot. If there are scenic areas nearby, like fields, woods, or a lookout, we can slip away for a few extra shots there too. I’ll scout the best light and locations ahead of time so we make the most of it.
Location:
Reception & after-party
The reception is a whirlwind of energy, filled with laughter and celebration - seriously, it's packed with epic photo opportunities! From heartfelt speeches to some seriously fun dancing, I'll be right there capturing all those amazing and meaningful moments as they happen.
~ Toasts and speeches
~ Cutting the cake
~ Guests enjoying dinner
~ First dance as a married couple
~ Parent dances (father-daughter, mother-son, etc.)
~ Special performances or surprises
~ Bouquet and garter toss
~ Grand exit with sparklers, confetti or car send-off
Ideal time for pictures of:
Once you've filled out your pre-wedding questionnaire, I'll take all those details - like when your ceremony is, travel info, and those key moments you don't want to miss - and craft a custom photography timeline. This timeline will help ensure everything goes off without a hitch, capturing those special moments with optimal lighting and zero stress.
Here are a few timeline examples, both without and with a first look:
Photography timeline examples
Full wedding party photos
4 PM
Family portraits
3:30 PM
Ceremony
3 PM
Pre-ceremony photos (guests arrive)
2:30 PM
Separate wedding party portraits
1 PM
Individual bride/groom portraits
11.45 AM
Photographer arrives / Getting ready / Detail shots
11 AM
Portrait session (bride + groom)
4:15 PM
Reception begins / grand entrance
5:15 PM
Dinner + toasts
5:45 PM
Cake cutting
7 PM
First dance + parent dances
7:30 PM
Open dancing
8 PM
Coverage ends
9 PM
Example of a 10 hour-timeline, no first look
Traditional timeline
Full wedding party photos
3.30 PM
Family portraits
3 PM
Ceremony
2:30 PM
Pre-ceremony photos (guests arrive)
2 PM
Wedding party portraits
12.30 AM
First look with bride and groom
11.45 AM
Photographer arrives / Getting ready / Detail shots
11 AM
Portrait session (bride + groom)
4 PM
Reception begins / grand entrance
5 PM
Dinner + toasts
5:30 PM
Cake cutting
7 PM
First dance + parent dances
7:30 PM
Open dancing
8 PM
Coverage ends
9 PM
Example of a 10 hour-timeline with first look
First look timeline
Please take a moment to go over the preparations and fill out the questionnaire by [insert date here] for a seamless experience. Thank you!
Fill out the pre-wedding questionnaire
Zoom
Location
T.b.d.
Time
T.b.d.
Date
In the weeks leading up to your wedding, we’ll plan a final check-in call. This is our chance to walk through the timeline, confirm all key moments, review your must-have shots, and make sure everything is ready to go. It’s also a great time to share any updates, changes or surprises you may have planned!
I’ll send you a reminder and proposed time for our final call about two weeks before your wedding. Once planned, the final details will be shown here:
Check-in call before the wedding
Click the button 'Print timeline' or the link below to see a preview: Wedding day timeline
Bonus CANVA TEMPLATE
To be determined
4 PM
To be determined
3:30 PM
To be determined
3 PM
To be determined
2:30 PM
To be determined
1 PM
To be determined
11.45 AM
Coverage starts - to be determined
11 AM
To be determined
4:15 PM
To be determined
5:15 PM
To be determined
5:45 PM
To be determined
7 PM
To be determined
7:30 PM
To be determined
8 PM
Coverage ends, photographer leaves
9 PM
Once all the final details are confirmed, I'll pop your personalized photography timeline right here. This way, we won't miss a moment - from the morning prep all the way to your fabulous exit.
Your timeline is crafted to keep the day rolling smoothly, with plenty of room for capturing all those must-see moments.
Your photography timeline
Your wedding day!
Breathe and soak it in! Enjoy each part of the day - it goes by in a flash.
Hydrate and eat, especially in the morning! A good breakfast helps start the day strong.
Designate someone, like a bridesmaid or family member, to be the go-to person for vendors or questions.
Pack an emergency kit, including safety pins, a mini sewing kit, blotting papers, extra bobby pins, pain relievers and band-aids.
Share your timeline with vendors and key people (like the wedding party and family involved in portraits), and keep a copy easily accessible on your phone or printed out for reference.
Don't forget to:
With so much going on, it helps to have a few go-to tips and reminders in your back pocket. This section is designed to support you through the day - from staying calm to making sure nothing gets overlooked. Let’s make it as smooth and joyful as possible.
Wedding day tips
Click the button 'Print checklist' or the link below to see a preview:
Wedding detail checklist
Bonus CANVA TEMPLATE
I know you're probably counting down the days to see your wedding photos, so here's what to expect!
Within 3 days, I’ll send you a sneak peek with a few of my favorite moments, beautifully edited and ready to relive.
Your full gallery will be ready about 6 to 8 weeks after your big day. I’ll put a link here in the client lounge and email you the link (so keep an eye on your inbox and check spam just in case!). From there, you’ll be able to download your images, share the gallery with family and friends, and order prints!
Delivery of your gallery
As soon as you've filled in the album order form, I'll start crafting the page layouts with your wedding day photos. I'll send over a draft for you to check out, and we can tweak anything you'd like!
Once you're happy with the layout and everything looks great, I'll get your album printed and sent straight to your doorstep!
How it works:
Sure, scrolling through endless pictures on your computer or Instagram feed is fun, but there’s a unique feeling you get from flipping through your own wedding album. It’s a beautiful final part of your wedding journey - something you can treasure and share for generations.
Your wedding album
Hit the button below and I’ll send you an invoice ASAP. Once that’s settled, I’ll dive into designing your heirloom wedding album!
All ready?
If you have any special requests, questions or would like to have duplicates, please let me know!
Any special requests?
05. Submit your order
Choose a title and add a date to your cover with up to three lines of text. Max. 15 characters. Special characters are not allowed.
Text to emboss on the cover
blind
black
gold
copper
silver
granite
Font color
Font type
04. Embossing customization
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Leather adds a luxurious finish with a smooth, refined texture. Ideal for couples who love something bold, classic, and long-lasting.
Leather
[color name]
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Linen has a soft, textured feel and brings a timeless, romantic touch to your album. It’s perfect if you love natural tones and a classic look.
Linen
03. Choose album cover
Linen
Leather
$875
$995
12x12
Linen
Leather
$725
$850
10x10
Linen
Leather
$575
$675
8x8
02. Choose your size
01. About you
Order your album
Don't stress! We’ll embrace it with cozy indoor spots, pretty umbrellas, and covered areas that make for super romantic shots. A little rain can add a dreamy, magical feel to your photos!
1. What happens if it rains on our wedding day?
Engagements: you’ll get your gallery within 2 - 3 weeks after the session.
Weddings: you'll get a sneak peek of highlights within 3 days, your full wedding gallery will be delivered in 6 - 8 weeks.
2. When will we get our engagement / wedding photos?
Flexibility is key! I always leave room for timing changes and little surprises throughout the day.
My goal is to keep things feeling easy and low-stress, and I’ll adjust as needed to make sure all the important moments are captured.
3. What if unexpected events alter the timeline?
Two should be the minimum amount of outfits you bring so you can get a little variety, but 3 is my sweet spot.
The golden rule here is to wear something that makes you feel comfortable and confident!
4. Can we extend our coverage on the day of the wedding?
The remaining balance is due [X] weeks before your wedding day. Payment can be made via bank transfer or online invoice (details will be sent).
5. When is the final payment due and what are your payment options?
Frequently asked questions
If any last-minute changes arise, please give me a call right away.
Important:
Monday – Friday: 10 am – 3 pm
Office hours
Phone number
Email
Thank you again for choosing me to capture your special day!
I’m here for any questions you have - whatever pops into your mind, feel free to reach out. Please note that I’m often unable to pick up the phone while I’m in photo sessions, but I’ll get back to you as soon as I can.
Contact details
